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Setting up Android email accounts

A guide/tutorial on how to set up POP3 and IMAP accounts on an Android device using the stock email app.


Details you need to know:

Incoming/Outgoing Server Address: mail.101ltd.com
SMTP Port: 465
POP3 Port: 995
IMAP Port: 993

Throughout this tutorial, if you find it difficult to see the images, you can click to enlarge them.

Step 1 - Getting Started:

settings optionTo add an email account to Android, you need to open the email accounts window, to do this, you have to open your email application found within the apps menu. This should display a screen like the image displayed to the right.

For me, the image to the right is my drafts folder for an account I've already set up, however the options should be the same no matter what email accounts you already have set up.

Once open, touch the options button at the top left of the screen. It looks like three dots on top of one another. This should provide further options such as Sort and Settings. Please tap the Settings option.

Step 2 - Adding your account:

email accounts listOnce within the Settings view, you should see a list of accounts currently set up on the device, the accounts (if any) can all be managed from this screen.

There should also be a button to the top right of the screen that says Add account, tapping this button will open a new view that will allow you to start setting up your new email account.

Step 3 - Username and password:

new account name input completeNow you will be prompted to input your account username and password, this will tell the email application where to load the mail from.

Please input your account username and password as shown on the image to the right, you can tap the Show password checkbox at any time to so that you can make sure your password is correct before continuing. Once you've confirmed your details are correct, Manual setup, this will take you to the next step.

Step 4 - Account type:

choose account typeThis view is a simple one, choose the account type you have. If you are unsure what account type you have, please speak to the person that set up your email account.

In general, a POP3 account will allow you to view your mail on one device, an IMAP account will allow you to view your mail on many devices and an Exchange ActiveSync works like IMAP but gives you extras such as the ability to sync your calendar accross multiple devices.

For the purpose of this tutorial, I'm going to choose IMAP, because that's what my new account type is. If your account type is POP3, you can still follow this tutorial, the configuration is the same.

Step 5 - Incoming Settings:

incoming settings completeThis step allows you to set up where your email application will check for new mail.

By default, you might find that the Username input is just the first part of your email, for example, test. If this is the case, please add the other half of your email address, for example test@101ltd.com as shown in the image to the right.

Now you need to add your password again, this might already be filled out using the settings you entered in a previous step.

Please change IMAP/POP3 server to mail.101ltd.com and change security type to SSL/TLS (Accept all certificates) or SSL (Accept all certificates) depending on the options available. You might have noticed that the Port number has now changed and should read 993 if you're using IMAP or 995 if you're using POP3.

Please leave IMAP path prefix blank and click Next.

Step 6 - Outgoing Settings:

outgoing settingsThis step allows you to set up what server your email application will send your email to.

Please change SMTP server to mail.101ltd.com and change security type to SSL/TLS (Accept all certificates) or SSL (Accept all certificates) depending on the options available. You might have noticed that the Port number has now changed and should read 465.

Make sure that the Require sign-in checkbox has been checked, or you will not be able to send email because most mail servers require a secure connection to make sure it's really you that's sending.

Just like the incomming settings, you might find that the Username input is just the first part of your email, for example, test. If this is the case, please add the other half of your email address, for example test@101ltd.com as shown in the image to the right and then add your password and click Next.

Step 7 - Sync options:

sync frequencyYou will now be asked to decide how often you want your email to sync, in most cases, the default options are good enough.

For Check frequency, the default setting, Automatic (Push) will make sure that you see the email has arrived as soon as the server receives it.

For Days to sync, 30 days is usually enough, however if you want to view a longer timespan, you can change it by tapping the dropdown and choosing a new value.

Step 8 - Account name:

name accountYou need to name the account, in most cases I'd reccomend calling it whatever the domain for the account is, for example 101ltd. If you're setting up many accounts on the same domain, perhaps consider calling the account something like Sales 101ltd.

Then simply input your full name in the Your name box and click next to view the mail in your account.

You're done!

If you have any issues with this tutorial, please contact us and we'll do our best to help you out.

By Luke Alderton

Tags: email Mobile Android